Grading

Policies related to the submission of grades are determined by the faculty. It is the responsibility of the instructor to submit grades for all students enrolled in their courses. While assistance in the process may be requested of assistants or departmental staff, the instructor assumes the responsibility to “sign off” on all student grades.

Grades may be submitted online via WIN (Wake Information Network). Once WIN access is granted faculty use their WFU username and password to log in to the system and can access grade rosters via a grade roster icon found on each class listing. Faculty must successfully log on to WIN at least once within the previous twelve months or their WIN account becomes inactive.

The identification of grades in Sakai is not the final step for grade submission.  Faculty must login to WIN to submit grades.  See Online-Grade-Entry-Instructions for instructions.

Grades should never be sent in the text of an email, as email is not a secure means of communication.

If you are submitting grades via WIN, be sure to turn off your browser’s pop-up blocker before attempting to submit grades. If you do not see a small pop-up window after clicking on the “submit grades” button, the pop-up blocker is turned on.

  • Grading Calendar

    Important: Grades are to be submitted via WIN by 12:00 pm (EST) on the given due date.

    Students contacting our office regarding Not Reported (NR) grades will be directed to the course instructor(s) and/or department chair.

    Fall 2017

    Happening… Due on…
    Students with an Incomplete (“I”) grade to submit completed work to instructor (30 days from start of term) Tuesday, September 26
    Instructors to report Incomplete (“I”) grade change to Registrar (15 days from the students’ deadline); NR grades changed to “F” for enrolled students (45 days from start of term) Wednesday, October 11
    Mid-term grades for full part-of-term courses Monday, October 23 (by Noon)
    Final grades for first part-of-term courses (due one week after last class day) Tuesday, October 24 (by Noon)
    All other final grades for Fall 2017 Wednesday, December 20 (by Noon)

    Spring 2018

    Happening… Due on…
    Students with an Incomplete (“I”) grade to submit completed work to instructor (30 days from start of term) Thursday, February 15
    Instructors to report Incomplete (“I”) grade change to Registrar (15 days from the students’ deadline); NR grades changed to “F” for enrolled students (45 days from start of term) Friday, March 2
    Mid-term grades for full part-of-term courses Monday, March 19 (by Noon)
    Final grades for first part-of-term courses (due one week after last class day) Tuesday, March 20 (by Noon)
    Final grades for May Degree Candidates Tuesday, May 15 (by Noon)
    All other final grades for Spring 2018 Tuesday, May 22 (by Noon)
  • Midterm Grades for Undergraduates

    Midterm grades are critical for lower division advisers and the Office of Academic Advising in order to identify students who are struggling as well as to affirm students who are doing well.  The Committee on Academic Affairs (CAA), also uses midterm grades as indicators of student progress when considering student appeals for late and retroactive drops.  Please make every effort to submit midterm grades on time.

    The deadline for submitting midterm grades can be found on the appropriate Academic Services Calendar. All faculty are encouraged to incorporate the deadline for the submission of midterm grades into the construction of their courses.

    A reminder message about the deadline is sent out to all instructors at the beginning of each term and a couple of weeks prior to the deadline for submission.

  • Grade Changes

    The online grade change system via WIN is another significant step toward replacing manual, paper-driven processes on campus with secure automated solutions. In addition to being more efficient, the online process provides an audit trail, enforcement of all existing grade change policies, and verifies that changes to grades are only made by the instructor for the class.

    Beginning with the Fall 2017 semester, instructors will use the online Grade Change request process in WIN to submit requests to change a posted grade.  For instructions, see Grade-Change-User-Manual-for-Faculty

    Late grade submissions will also be handled as grade changes.  Due to accreditation standards and best practices, all grade changes must be approved in the Dean’s Office of the College (undergraduate) or the Professional school.  Undergraduate grade changes after 60 days require Committee on Academic Affairs (CAA) approval.

  • Audit

    Students enrolled under the audit grade mode must also receive grades. To identify the valid audit grade options, click on the drop-down menu beside the student’s name.

    Students will receive “AU” (successful completion of an audit).  Students who withdraw from an audit course, must contact the Office of the University Registrar to have his/her transcript updated.

  • Transcript Guide

    The Wake Forest University Transcript Guide appears on the reverse side of the Wake Forest University transcript and is included with every electronic transcript distributed by the Office of the University Registrar. The purpose of the Transcript Guide is to provide additional information (valid grade options, grade definitions, and course unit to semester hour conversion, etc.) and historical context to supplement what is found on the actual transcript.