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Non-Wake Study Abroad Program FAQ

I want to study abroad – what do I do first?

Your first stop must be the Center for International Studies in Room 116 of Reynolda Hall. You will be advised about your study abroad options and can find program materials.

What kind of credit will I receive for my non-Wake study abroad?

  • If a student entered Wake Forest prior to Fall 2005, their study abroad grades for approved courses will factor into their Wake GPA.
  • If a student entered Wake Forest Fall 2005 or after, their study abroad grades for approved courses will count as transfer. (they will NOT factor into the GPA) You will need to make a “C” or better for a course to be eligible for transfer.
  • If a student entered fall 2005 or after, then once enrolled at Wake Forest, the student may subsequently count, at most, 30 hours of credit from sources other than Wake Forest programs toward the graduation requirement of 120 hours. This would include any non-Wake study abroad and summer-school elsewhere.
  • There is also a limit of 60 hours of transfer total both before and after entering Wake Forest no matter what year you entered. This would include AP, IB, transfer or college work you did before high school graduation for which you received credit, as well as any non-Wake study abroad or summer school elsewhere you did after entering. Transfer students need to be especially mindful of this limit. Please contact the registrar’s office if you have any questions about your total number of transfer hours.
  • All courses that you attempt and the grades that you earn while abroad will appear on your transcript, even if the courses were not approved. Courses not approved will be designated with an “N” beside the grade.

In the same way that you must have prior approval to take summer school classes elsewhere, you must get your study abroad courses approved by the appropriate department chair.

The following divisionals cannot be taken outside of Wake Forest:

Philosophy
English (DIV II lit)
Art (you can take Music or Theater in DIV III outside of Wake)
Math or Sciences (any DIV V)

You can take these courses to fulfill major/minor requirements if so approved by the department.

Please note that a course which has been approved for 500-level credit will count as an elective in that particular major/minor department. A course that has been awarded 520-level credit will not count toward the major/minor – it will only count toward the credits/hours you need to graduate. If a 500-level course is to count toward a specific area requirement in your major/minor rather than in the electives toward the major/minor, the department chair will need to make a special note of this on your approval form so that the Office of the University Registrar can make a manual exception on your WIN degree audit.

There are many departments that limit the number of courses that can be brought into the major/minor from outside of Wake Forest. It does not matter how many major/minor courses you have approved, you may not be able to have them all count in your major/minor. If you are planning to bring more than two courses into your major/minor you need to check with the department to make sure you are able to do so. “Outside of Wake” would include non-Wake abroad, summer school elsewhere, transfer, AP, IB or prior college level courses for which you may have received credit.

How do I receive proper credit for my courses?

First of all, make sure that you are taking a full course load by your abroad institutions standards, and that you are only taking those courses which you have gotten pre-approved. If you find out once you are abroad that some of your pre-approved courses aren’t available, contact the Center for International Studies and email the appropriate department chair for his/her approval.

Students sometimes enroll in a course that was not previously approved once they are abroad, depending on course availability or interest. Please take a copy of the courses you had pre-approved with you for reference!

In the event that you enroll in a course that was not approved on your pre-approval sheet, please do the following:

  1. Email the Study Abroad Advisor to find out if the course has been approved in their database.
  2. If the course has been approved in the database, please email the Office of the University Registrar to have this approval added to your form.
  3. If the course is not in the database, you will need to send a copy of the Email Approval Form to the appropriate department chair, the International Studies Office, and the Registrar. Be sure to include a copy of the course description and syllabus if possible. Copies of the Email Approval Form are available from the International Studies Office.
  4. Once the department chair has evaluated the course she will respond to you, the Center for International Studies Office, and the Registrar then the form will be kept in your file in both offices. You should also print and save a copy for your own records.

The Office of the University Registrar must receive an official transcript from your study abroad program. Please request that study abroad transcripts be sent to:

Office of the University Registrar
Wake Forest University
PO Box 7207
Winston-Salem NC 27109-7207

What is the ABO 100 course on my WFU transcript?

While students are abroad on non-Wake Forest programs they are registered in a pass/fail course called ABO 100. During the fall and spring semesters this course is worth 12 hours, and during the summer this course is worth 6 hours. We enroll students in this course so that we can verify full-time student status.

You will notice that this course will appear on your grade report and on your WIN degree audit, but please be assured that as soon as your transcript from the study abroad institution is received the ABO 100 course will be removed from your record and your actual courses and credits will be reported.

What is required of me once I am abroad?

Once you are abroad, please contact the International Studies Office and the Office of the University Registrar. You should send a copy of your course schedule to Registrar@wfu.edu (please put Abroad in the subject line) to ensure that you are only taking courses that have been pre-approved.

Be sure to either set up a forwarding account on your Wake Forest email address or regularly check your WFU email through mailman if you plan to use a different account. When it comes time to register for the next term you will be notified through email to your WFU account.

Please remember that upon your return to campus you will need to deactivate these services.

What if I enroll in a course that was not pre-approved?

Students sometimes enroll in a course that was not previously approved once they are abroad, depending on course availability or interest. Please take a copy of your preapproved courses for reference while abroad.
In the event that you enroll in a course that was not approved on your pre-approval sheet, please do the following:

  1. Contact the International Studies Advisor to find out if the course has been approved in their database.
  2. If the course has been approved in the database, please email the Office of the University Registrar to have this approval added to your form.
  3. If the course is not in the database, you will need to send a copy of the Email Approval Form to the appropriate department chair, the International Studies Office, and the Registrar. Be sure to include a copy of the course description and syllabus if possible. Copies of the Email Approval Form are available from the International Studies Office.
  4. Once the department chair has evaluated the course she will respond to you, the Center for International Studies Office, and the Registrar then the form will be kept in your file in both offices. You should also print and save a copy for your own records.

What if I want to overload while abroad?

If you think that you may want to take more than the equivalent of 17 hours while you are abroad for one semester, you MUST consult the Dean’s Office before you leave campus.

The Office of the University Registrar can only award you a maximum of 17 hours without permission from the Dean’s Office.

How do I register while abroad?

Registration while you are studying abroad is not as difficult as you might expect…

The first thing you should do to ensure that you do not miss out on important information about registration is to either regularly access your WFU email account while abroad or be sure to have your WFU email forwarded to another account. You can set up the forwarding service through WIN and you can check your WFU email through mailman.

Check your email frequently during March (spring) or October (fall) for important registration information. The course schedule, dates for major/minor registration and elective registration times and dates are sent out during these months. Please make sure your mailbox is not full. If it is, we cannot get through to you and you will not know these important dates and times.

Prior to registration, please log onto WIN and check your account for holds. (Go to “Virtual Campus”, “Academics”, “Check Registration Holds & Appointment Times”). If you have a hold on your account you will not be able to register for either major, minor or elective classes. Only the office that places a hold on your account can remove the hold.

You will be notified about registration via email in plenty of time to plan your schedule. A copy of the upcoming term’s course schedule will be emailed to your WFU account as a Word document attachment. You can also access the schedule through WIN. The most reliable source of registration information is on WIN since any changes to the course schedule are updated there and class openings are listed. You can find the course schedules by going to “Administration”, then “Departments”, then “Registrar”, then click on “Course Schedules” on the bottom left hand side of the page, OR you can log onto WIN and go to InfoCentral, then Forms and Documents library, then Registrar, then Course Schedules, then click whichever schedule you need.

Your major and minor departments are responsible for registering you for those courses. Email your major/minor departments’ administrative assistant the major/minor courses you plan to take. You will also need to email your adviser to get a PIN that will enable you to register online for your electives. You will be notified of the dates and times of both major/minor registration and elective registration via email by the Office of the University Registrar.

Directions for registering on WIN:

Log onto WIN, then go to Virtual Campus
Click on “Register for Classes using Class Search”
Select appropriate term and click submit
Choose the appropriate subject and course number and click submit at the bottom of the page
Choose the appropriate course and follow the prompts to register
You will be asked for your PIN which you should receive from your adviser
If you receive an error message, it will specify why you are not allowed to register for a class.

If you have any problems or questions concerning registration while abroad, you can contact the Office of the University Registrar.

Can I declare a major while abroad?

It is up to each individual department whether they will allow a student to declare a major or minor while abroad. You should contact your prospective departments administrative assistant to find out their policy. You must be classified as a second-semester sophomore to declare a major.

If you are accepted into the course of study, the department should include your name on the list of new majors that is sent to the Assistant Registrar. This way the department will have access to your record when it comes time to register.

What if I decide to stay abroad another semester?

If you decide once you’re abroad that you’d like to stay on another semester, it is your responsibility to email the appropriate people here on campus, namely the Center for International Studies, your adviser, the Dean’s Office, Financial Aid, Financial & Accounting Services, Residence Life & Housing, and the Office of the University Registrar.

After you have contacted the Center for International Studies, it is also your responsibility to contact the appropriate department chairs to get their approval for the courses you’d like to take and forward these approvals on to the Office of the University Registrar. Please contact the Office of the University Registrar or the Study Abroad Advisor for a copy of the email course approval form.

Where should my transcript be sent?

Please keep in mind that with some study abroad programs you must specifically request that your transcript be sent to your home institution, while other programs will automatically send a copy once your grades have been processed. Make sure that you know your program policy.

Once an official transcript has been received by the Office of the University Registrar, your WFU record will be updated and you will receive an email notifying you to check your records. The email will also inform you of any courses that were not pre-approved and give instructions for seeking a post approval.

If you have not heard from the Office of the University Registrar, chances are your transcript has not arrived. Contact the office if you have any questions. If your transcript has not arrived within 3 months after your return, it is advisable to contact your study abroad program and specifically request your transcript. Please remember that it is your responsibility to have your transcript sent to the WFU Office of the University Registrar. The Office of the University Registrar will expect an official transcript from any student who has completed the study abroad process.

All Study Abroad transcripts should be sent to:

Wake Forest University
Office of the University Registrar
PO Box 7207
Winston-Salem NC 27109-7207

Don’t forget to take a copy of your pre-approved courses with you for reference.

For further information please contact:
Office of International Studies 336.758.5938 or the Office of the University Registrar 336.758.5207.