Policies related to the submission of grades are determined by the faculty. It is the responsibility of the instructor to submit grades for all students enrolled in their courses.
Grades may be submitted online via WIN (Wake Information Network, also known as “SSB 9”). Once WIN access is granted faculty use their WFU username and password to log in to the system and can access grade rosters via a grade roster icon found on each class listing. Faculty must successfully log on to WIN at least once within the previous twelve months or their WIN account becomes inactive.
Important: The identification of grades in Canvas is not the final step for grade submission. Faculty must login to WIN (SSB 9) to submit grades by 12:00 pm (EST) on the given due date.
Grades should never be sent in the text of an email, as email is not a secure means of communication.
If you are submitting grades via WIN, be sure to turn off your browser’s pop-up blocker before attempting to submit grades. If you do not see a small pop-up window after clicking on the “submit grades” button, the pop-up blocker is turned on.
Students contacting our office regarding Not Reported (NR) grades will be directed to the course instructor(s) and/or department chair.
Grading due dates and other pertinent information can be found on the Academic Services calendar.
Midterm Grades for Undergraduates
Midterm grades are critical for lower division advisers and the Office of Academic Advising in order to identify students who are struggling as well as to affirm students who are doing well. The Committee on Academic Affairs (CAA), also uses midterm grades as indicators of student progress when considering student appeals for late and retroactive drops. Please make every effort to submit midterm grades on time.
The deadline for submitting midterm grades can be found on the appropriate Academic Services Calendar. All faculty are encouraged to incorporate the deadline for the submission of midterm grades into the construction of their courses.
A reminder message about the deadline is sent out to all instructors at the beginning of each term and a couple of weeks prior to the deadline for submission.
The online grade change system via WIN is another significant step toward replacing manual, paper-driven processes on campus with secure automated solutions. In addition to being more efficient, the online process provides an audit trail, enforcement of all existing grade change policies, and verifies that changes to grades are only made by the instructor for the class.
Beginning with the semester, instructors will use the online Grade Change request process in WIN to submit requests to change a posted grade. For instructions, see Grade-Change-User-Manual-for-Faculty
Late grade submissions will also be handled as grade changes. Due to accreditation standards and best practices, all grade changes must be approved in the Dean’s Office of the College (undergraduate) or the Professional school. Undergraduate grade changes after 60 days require Committee on Academic Affairs (CAA) approval.
Students enrolled under the audit grade mode must also receive grades. To identify the valid audit grade options, click on the drop-down menu beside the student’s name.
Students will receive “AU” (successful completion of an audit). Students who withdraw from an audit course, must contact the Office of the University Registrar to have his/her transcript updated.
The Wake Forest University Transcript Guide appears on the reverse side of the Wake Forest University transcript and is included with every electronic transcript distributed by the Office of the University Registrar. The purpose of the Transcript Guide is to provide additional information (valid grade options, grade definitions, and course unit to semester hour conversion, etc.) and historical context to supplement what is found on the actual transcript.